FAQ: School/Group Subscriptions

see also: General FAQ

Thank you for using Yabla in your classroom. Below are tips to help you get the most of your Yabla School subscription.

Get started

All students and teachers need their own usernames and passwords to login and access the videos. If you already have access to Yabla as a teacher, you can follow these basic steps to start using Yabla with your class

  1. Set up your classes
    • Navigate to the “My Account” tab and select “Classes.”
    • Select “Create a new class” next to the language you’re managing and use the form on the following page to create a class.
  2. Create assignments
    • Navigate to the “Videos” tab and click “Assign” in the bar below any video.
  3. Give students signup directions
    • Instruct students to select the "Signup for Students" link found at the bottom of any Yabla page and follow the steps.
    • Once a student submits a request, you’ll receive an email notification to approve or reject it.
  4. Monitor your student progress
    • Navigate to the “Classes” page and select “View Assignments and Student Progress” under the class listing to see how your students are doing.

Create classes

Log in and go to "My Account" at the top of the page, then click on "Classes", and "Create a new class". This can be anything that your students will recognize, such as "Spanish 2, Period 4" or "Advanced French".

Student Registration

There are a few ways to add your students to your classes. The easiest and most practical is via signup link. Yabla automatically creates a unique signup link for every school so that students can easily add themselves to your classes (there is also one for any fellow teachers at the school interested in using the site with their own students). You can find this special link by logging into your account and clicking on "My Account" at the top of the page, then "School/Group User Accounts", and then "Invite Students and Teachers with Private Link". Simply copy the link marked "students" and email it to them or write it on the board in class.

You may be wondering, “What will my students have to do when they click on the student link?” When students go to that link, they will find their school and their class/teacher on a list. They will then create their own username and password, and their accounts will automatically be linked to their teacher.

If you have other teachers in your school that want to set up teacher accounts, just follow the same directions and send them the link marked "teachers". Once they have set up their own account through the teacher link, they can then create their own classes and add their own students within their new teacher account.

Alternative signup methods:

(1) An alternative way to add students is to tell them to scroll to the bottom of any Yabla page, such as www.yabla.com , click on "Sign up for students", and follow the steps there to find their school from a list create a username/password. This is an older method that requires an additional step for final verification: You will receive an email to verify that the student is actually in your class. Using the newer link method eliminates this step because the link is unique to your school and therefore the student is automatically verified.
(2) If you prefer to create student user accounts yourself, you can do so by going to “My Account” → ”School/Group User Accounts” → ”Add User”.
(3) For large accounts, we can do an import of student accounts from a spreadsheet or database export. This is a quick way to create a large number of accounts, but has the drawback that passwords must be predefined, such as a student ID number.

Assign videos to students

To create assignments, simply find any video you would like them to work on, and click on the "Assign" button beneath it to view the assignment options. Simply click on the activity you would like to assign and which class you want to assign it to. Then select due date and the goal (number of points you want the students to reach), click “create assignment” to confirm. The assignment/s will now appear on your students’ accounts.

You can create many or all of your assignments in one sitting, giving them deadlines throughout the semester. Or, you can assign one-by-one. All up to you! Deadlines and student scores will be recorded and available to you at any time within your account’s “Gradebook”. Whenever students log in to their own student accounts, they will clearly see what assignments they have to work on, and when each one is due.

Monitor student progress

Monitor your students’ scores through the teacher Gradebook feature. To access the Gradebook, make sure you are logged into your account and click on "My Account" at the top of the page, then "Classes", and there you’ll see a "Gradebook" button for each of your classes.

The Gradebook will fill over time as you add more assignments, appearing as a chart with your students listed in the vertical column along the left side, and the assignments horizontally across the top. Hovering your mouse over individual assignments will pull up the assignment details. Student scores are listed in the boxes across the grid for each assignment. If the student is able to reach the points goal by the deadline you have set, the student’s box will be highlighted green along with the score number. If they do not reach the goal by the deadline, the box will be gray. Clicking on the student’s score will show you a report, detailing how many rounds it took the student to complete the assignment, as well as how many points they reached per round, and date and time completed.

The Gradebook can be exported as a CSV or Jason file for your records.

Archive classes

If you would like to delete a class, you can do so with the “Archive” button. The class information will go into your trash bin and be out of your way. But because you may later decide you want to access the information again, you can always go into your “Archived classes” and get it back. For example, if next year you decide you want to re-assign some of the same videos to a new class and want to remind yourself of what you assigned the first time, you can rest assured your older class information will be available to you.

To “archive” classes, simply navigate to your class list (go to "My Account" → "Classes"), and look for the red “Archive Class” button on the lower right of the particular class.

To pull up older classes that you have archived in the past, simply navigate to your class list again (go to “My Account” → ”Classes”) and scroll to the bottom of the list where you will see the button that says “Show Archived Classes”.

Delete student or teacher accounts (freeing slots)

Deleting a user frees up a space in your account so it get be reassigned to another student or teacher.

  1. Navigate to the “My Account” tab then select "School/Group User Accounts"
  2. Select User Acounts for the language you wish to manage
  3. You can delete any user (student or teacher) by selecting "Delete" next to their name.

Game Scoring

The scoring system of the ‘game’ activities changes depending on the activity. Please note that scores are recorded at the end of each game play. Students have to play the games multiple times in order to accumulate enough points to reach the assignment goal that has been set by the teacher. If the student stops playing in the middle of the game, their score will not be recorded and added to the total number of points for the assignment.

MULTIPLE CHOICE

Each game consists of 1 or 2 rounds with up to 10 questions per round. The player is awarded 2 points per correct answer in the first round. If all answers are correct in the first round, the game ends and the score is recorded and added to their total for that video. If an answer is incorrect, the correct answer will be shown to the player, and the question will be asked again in a second round. Player is awarded 1 point per correct answer in the second round.

FILL IN THE BLANK

Each game consists of 1 or 2 rounds with up to 10 questions per round. Player has 3 chances per question, receiving 10 points each if answered correctly right away, 8 points if answered correctly on second chance, and 6 points if on third chance. Hints are given after each try to help player see where their mistakes are: wrong letters are highlighted in red, and wrong accents are highlighted orange. If all answers are correct in the first round, the game ends and the score is recorded and added to their total for that video. Incorrect answers are moved to a second round, where player is awarded 6 points per answer if correct on first chance, 4 points if on second, and 2 points if on third (and final) chance. 1 point is deducted for using the “slow” play button.

VOCABULARY REVIEW

This activity is based on completion. As the player inputs correct answers, a progress bar on the left side of the screen will begin to fill. Incorrect answers, however, will reverse that process and make it take a little longer to reach the end. A timer limits the amount of time the player can spend on each try. When a student finishes the vocabulary review, a checkmark will appear next to that student’s name in the teacher’s Gradebook. Teachers have the ability to decide how many times the students need to complete the review (up to 5 times per assignment). In this case, a number will appear next to the student’s name in the teacher’s Gradebook, indicating how many times they completed the review.

*For more information on how to create assignments or check your class Gradebook, see above sections “Assign videos to students” and “Monitor student progress”.

Can I project Yabla videos in class?

Yes, teachers who are subscribers may project Yabla videos to a classroom or assembled group of students. You may also want to consider using Yabla’s “Printed Quiz” feature that is available to teacher accounts. The Printed Quiz allows you as the teacher to select which words you want students to work on when a video is projected to the class. The teacher can click on words in the provided transcript to blank them out before printing it out as a worksheet for the class. You also have the option of creating the worksheet with or without a word bank.

You can find the Printed Quiz feature by clicking on either the “Assign” or “Transcript” tab under the video you will be working on, then selecting “Printable Quiz” or “Create Printable Quiz”.

Create teacher accounts

To add teachers at your school, simply send them your private teacher signup link. You can find the link by clicking on "My Account" then "School/Group User Accounts", and then "Invite Students and Teachers with Private Link". Simply copy the link marked "teachers" and email it to them.

Alternative signup method:

- If you prefer to create teacher user accounts yourself, you can do so by going to “My Account” → ”School/Group User Accounts”>”Add User”. By doing it this way, you will have to come up with a username for them. You can also create their password, or allow the system to generate one at random. Once the teacher receives his/her login information, they can log in and change their password to anything they like.

Delete student or teacher accounts (freeing slots)

Deleting a user frees up a space in your account so it get be reassigned to another student or teacher.

  1. Navigate to the “My Account” tab then select "School/Group User Accounts"
  2. Select User Acounts for the language you wish to manage
  3. You can delete any user (student or teacher) by selecting "Delete" next to their name.

Using Yabla in a lab

While we recommend assigning each student an account so the teacher can monitor individual student usage and performance, it is possible to create an account for each lab computer.

To use Yabla in the lab, you will need to create a user account for each computer in the lab.* We recommend creating accounts like labuser1, labuser2, labuser3, etc. all using the same password.

If you have many accounts to be created, please contact us at support@yabla.com and we can assist with account creation.

* Our system does not allow multiple sign ons using the same username and password, thus each computer will need a unique username.

How do I purchase additional user slots?

To purchase additional user slots, please follow the steps below

  1. Log in to your account, and select My Account then Subscriptions and Payment.
  2. Select Buy Additional Slots next to the language you wish to add a slot to, and follow the on screen instructions.

If you pay by Credit card, the slots will be activated immediately. If you pay by PO/Check, the new slots will activate when we receive a check or PO.

Questions? Please contact us at support@yabla.com or call us at (212) 625-3226.

Our school's subscription is about to expire. How do we renew?

To renew your school subscription, please follow the steps below

  1. Log in to your account, and select My Account then Subscriptions and Payment.
  2. Select Renew Subscription next to the language you wish to renew, and follow the on screen instructions.

If you pay by Credit card, the account will renew immediately. If you pay by purchase order or check, your renewal will activate when we receive a check or PO.

Questions? Please contact us at support@yabla.com or call us at (212) 625-3226.